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Getting Bills Paid
Contracts of Agreements Needing Signatures
SCORE requires all contracts or agreements needing a signature to be reviewed by the VP of Finance. Please submit through the Contract Submission Portal on the Support Center. Invoices needing to be paid by Check can be submitted with the contract through this portal or the submitter can request a credit card in the Contract Submission Portal on the Support Center.
Checks or ACH
SCORE’s standard procedure to pay vendors is by check or ACH payment. Chapters review each bill to be paid. Bills must be approved by the Chapter Chair/Co-Chair or approval designees before being sent to [email protected]. Bills are entered by SCORE Accounts Payable Staff and paid through a payables service called Bill.com which syncs with SCORE’s accounting system, Sage Intacct. Chapter Chairs/Co-Chairs, Chapter Treasurers, approval designees, District Directors and Regional Vice Presidents should review the procedures each fiscal year before submitting bills.
Procedures for Submitting Bills to HQ
Credit Card
If the vendor cannot be paid via the standard procedure above (for example, due to time constraints or vendor payment restrictions), then the Chapter Chair/Co-Chair or Treasurer may request to use a SCORE credit card.
By Volunteers to be Reimbursed
Volunteers may choose to pay expenses from their own funds or by personal credit card and then request reimbursement using an expense reimbursement request form (Form 14). Please read all SCORE reimbursement policies and the form instructions before committing to pay for an expense personally. There are certain expenses that cannot be reimbursed by SCORE even from unrestricted funds.
Form 14 – Volunteer Reimbursement Expense Report & Check Request Form
